Industries
Education
Roughly 1.2 million learners entered Grade 10 in January 2026, the first Senior School cohort under the competency-based curriculum. Institutions are managing new pathways, new subject combinations and new funding flows using finance systems designed for the structure that has just been replaced.
The situation
What we usually find
For schools, colleges, TVET institutions and universities managing fee income and procurement across more than one site.
Education finance has an unusual shape: income arrives in concentrated bursts around term dates, is committed months ahead of receipt, and is never entirely collected. Fee arrears are simultaneously a debtors problem, a pastoral problem and a governance problem, and most institutions manage them in a system that treats them only as the first.
Structural change has added to the load. Senior School pathways, KEMIS-administered funding flows and TVET expansion — the sector received KSh 58.5 billion in the 2026/27 budget with capitation running through central systems — all mean the money now arrives through channels the institution does not control and must reconcile to.
Where an institution runs several campuses or several legal entities, this compounds. Each site builds its own arrangement, the group consolidates by spreadsheet, and by the time the board sees a position it is a term old.
How the work flows
Where the pressure points are
Every business in this sector runs a version of this cycle. These are the points where it strains when the systems behind it do not join up — and where the value of joining them up shows first.
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Enrol
Learner records held in the academic system, billing rebuilt separately from them
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Bill
Fee structures, bursaries and waivers applied by hand, differently at each site
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Collect
Receipts across several channels matched to students manually, days after clearing
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Spend
Procurement committed against a budget nobody can see the current balance of
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Consolidate
Group position assembled per campus, arriving a term after the decisions needed it
What you would run
The products behind it
Not every product, and never one we cannot justify for your operation. These are the ones that fit this sector, and the reason each one is here.
Sage 200
Multi-entity, multi-campus accounting with budget control and commitment tracking, so a department can see what is left before it commits rather than after.
Sage Business Cloud
For single-site schools and colleges that need proper accounting and audit trail without the weight of a full business management implementation.
TeamKazi
For capital works and donor-funded programmes — a new block, a laboratory, an equipment grant — where spend against budget has to be reportable at any point, not just at completion.
What we would bring
The work around the software
The products are only half of it. These are the practices an engagement in this sector actually draws on, and what each one does here.
ERP & Business Systems
Integrating the student or academic system to finance, so a fee charged, a payment received and a posting made are one chain rather than three lists.
Data, Analytics & Business Intelligence
Arrears by cohort, campus and age; cost per learner; and a group consolidation the board can read in the week it relates to.
Process & Operational Excellence
Fee collection, bursary approval and procurement are process problems, and they are where the leakage and most of the audit findings are.
Managed Technology Services
Institutions rarely have the internal depth to run finance systems well through admissions peaks. This is support that anticipates the calendar.
Where we'd start
The first move
We would age the fee arrears properly — by cohort, by campus and by how they arose — and reconcile the total to the ledger. In most institutions the reconciled figure and the reported figure are not the same, and the difference is the beginning of the conversation.
Where we are not the answer
We do not publish a student information system, a learning platform or a timetabling product, and we do not replace KEMIS or the ministry systems you report through. Those are the sector’s systems of record. We work on the finance, procurement and reporting layer around them, and on integrating the two.
Is this how your operation runs?
Tell us where it strains, and we will tell you plainly which of this is relevant to you and which of it is not — before you commit to anything.
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