Cloudwage - Payroll Management System

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payroll management system


Cloudwage is an online payroll system hence available for cloud deployment.

Payroll Management

  • Option to specify voluntary NSSF, Pension, PF, etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click process to calculate employee payslip.
  • Salary revision module to calculate arrears.
  • Revision effective from past or current dates, fixed amount, percentage etc.
  • Flexible salary processing periods for casuals.
  • In built user defined payslip message for greetings, notices, etc.


  • Comprehensive masters to store employee information (e.g. bank, salary grades etc).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
  • Employee-wise benefits
  • Advanced features to set applicable Payment/ deductions, pension, housing allowance, insurance premium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (UDF) in employee master

Loans & Savings

  • User define loans/savings.
  • Maintain individual loan/savings balances.
  • Automatic fringe benefits tax calculation.
  • Interest calculation on reducing balance/principle amount/fixed amount.
  • Various loan deduction option variable deduction/ fixed deduction.
  • Deduction based on per-agreed employee-wise deduction schedule.

Security Level

  • Role based security.
  • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
  • Controlled access to reports & employee process.

Leave Management

  • Various leaves definition e.g. annual leaves sick leaves, study leaves, etc..
  • Specify employee wise leave opening balance as on particular month.
  • Leave application processing & leave encasement handling .
  • Leave details printing on pay slip

Special Features

  • In depth price rate management and calculation.
  • Import data into payroll like advances, allowances, deductions, loans, savings, P9 details & employee details .
  • Cost center allocation.
  • Project based hours costings.
  • Contracts and notification.
  • Gate pass authorization.
  • Compatible with various online tax submission portals e.g ITAX, NSSF, NHIF, By product etc .
  • Payslip emailing, Pg card emailing.
  • On premise – Install & use it in local area network.
  • Cloud – Subscribe/buy & host on Cloud to use across the world.

payroll management software in kenya

Payments & Deductions

  • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs .
  • Fixed, Rate Based, Piece Rate based, Variable payment & Standard payment .
  • Calculated (formula based) pay results/deductions .
  • Slab Based (e.g. sales commission, target) pay results/deductions .
  • Easy to use payment/deduction entry screen for periodic monthly inputs .


  • In-Built gratuity module .
  • Gratuity Reports & analysis.
  • Option to enter last 5 years gratuity calculation .

Casual Payroll

  • User defined payroll management software salary processing periods (e.g. daily, weekly, fortnight, etc.)
  • Wage rate setup .
  • Salary calculation per hour/per day of working .
  • Piece rate management.
  • Loan/savings setup .

On Cloud, Online Payroll Software

  • Complete web based payroll.
  • Can be deployed on cloud / on premise .
  • Can be purchased on subscription basis at upfront cost .
  • Secure & Confidential .
  • Scheduled backups for complete system reliability .
  • Fast & Accurate in memory payroll processing .
  • Auto mailing of payroll slips.

Reports Writer & Designer

  • Create almost every kind of transactional/summary reports.
  • Create year to date reports.
  • Pre-defined/ on the fly filters.
  • Various options like group by, sort by, totals formatting etc.
  • Export to Excel, CSV, fixed width file.
  • Easy user friendly addition/deletion of various columns.


  • In built Analysis & Statutory Reports.
  • Monthly Statutor Reports. E.g. NHIF, NSSF, PAYE, etc.
  • Loan/ Saving Reports with Cumulative Balances.
  • Coinage analysis for net pay/advances.
  • Salary/advance label printing.
  • Bank/cheque/cash payment reports.
  • Payroll management summary report.
  • Various user defined payments/deductions.
  • Negative salary report.
  • Year to date analysis.
  • Leave reports.
  • All statutory reports as per country specifications & regulations.
  • Compatible with online submission of statutory reports.
  • Payroll reconciliation/ difference report.
  • Benefits report.
  • Piece rate worker payment report.
  • Combined company total payroll report.
  • DIT submission report.
  • PF contribution report.


  • Gross Pay Calculator.
  • Net Pay Calculator.
  • Audit trail.
  • Interactive Payslip Designer.
  • Gratuity Calculation.
  • In built EFT Layout designer for direct bank transfer (online banking)


Cloudwage payroll management software can work together with third party softwares such as:

payroll management software
management software brochure

Key Payroll Management Software Features

  • Configurable to suit any organizations policies.
  • Central client/ server architecture. Sql server database.
  • Multi company, Multi-user, Multi-location.
  • Many currencies.
  • Supports all network infrastructures.
  • SQL SERVER database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Approved with relevant tax authorities for Kenya.
  • Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
  • Supports full third party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV and PDF.
  • One step backup and restore.
  • User Defined statutory tables for NHIF, monthly /yearly income tax NSSF etc.
  • Full user profile management.
  • Net pay calculator
  • Gross Pay calculator